---
title: "What to Include in a Cleaning RFP: A Complete Guide for Facilities Managers"
description: Learn what to include in a commercial cleaning RFP with this complete guide for facilities managers across the USA and Canada. Get better proposals.
---

[Expert Cleaning Blogs: Tips for Commercial & Residential Cleaning](https://blog.imperialcleaning.com/blog)

# [What to Include in a Cleaning RFP: A Complete Guide for Facilities Managers](https://blog.imperialcleaning.com/blog/what-to-include-in-a-cleaning-rfp-a-complete-guide-for-facilities-managers)

 Written by [Alexandra Swayne](https://blog.imperialcleaning.com/blog/author/alexandra-swayne) | Jul 10, 2026, 1:29:40 PM

 

If you're looking for a new commercial cleaning company, a well-written cleaning RFP (Request for Proposal) is the first step toward finding the right partner.

A detailed RFP helps qualified cleaning companies understand your facility, your expectations, and your budget. It also makes it easier to compare proposals and choose a vendor that can deliver consistent results.

Whether you manage an office building, healthcare facility, warehouse, school, or industrial site, this guide explains exactly what to include in a commercial cleaning RFP.

**1. Company and Facility Information**  
Start with a brief overview of your organization.

Include:

If you manage multiple facilities across the United States or Canada, list each location separately. The more information you provide, the more accurate each proposal will be.

**2. Scope of Cleaning Services**  
Clearly define the cleaning services you need.

This may include:

Be as specific as possible. If certain areas require extra attention, mention them.

**3. Cleaning Schedule**

Explain when cleaning should occur.

Include:

A clear schedule helps vendors prepare accurate staffing plans and pricing.

**4. Building Details**

Every facility is different.

Provide information such as:

These details allow commercial cleaning companies to estimate labor requirements more accurately.

**5. Service Expectations**

Describe your quality standards.

You may want to include:

The clearer your expectations, the better your results.

**6. Contract Details**

Let vendors know how the contract will work.

Include:

This information helps vendors determine whether the opportunity is a good fit.

**7. Proposal Requirements**

Tell vendors exactly what they should submit.

Request items such as:

Using the same format for every proposal makes comparisons much easier.

**8. Evaluation Criteria**

Explain how you will choose the winning proposal.

Many facilities evaluate vendors based on:

Being transparent helps attract serious, qualified vendors.

**9. Timeline**

Include important deadlines.

For example:

A defined timeline keeps the bidding process organized and on schedule.

**Why a Detailed Cleaning RFP Matters**

A strong commercial cleaning RFP saves time and reduces confusion. It also attracts experienced cleaning companies that understand your facility's needs.

The more details you provide, the more accurate each proposal will be. That means fewer surprises, better pricing, and a smoother transition to your new cleaning partner.

**Looking for a Commercial Cleaning Partner?**

Imperial Cleaning has provided professional commercial cleaning and janitorial services for businesses across the United States and Canada for decades. Our experienced team responds to RFPs for offices, healthcare facilities, industrial buildings, educational institutions, corporate campuses, and multi-site organizations.

If you're preparing a cleaning RFP or planning to switch cleaning providers, Imperial Cleaning can help. Our team will review your requirements, answer your questions, and develop a customized cleaning solution that meets your facility's needs and budget.

**Contact [Imperial Cleaning](http://www.imperialcleaning.com) today to discuss your facility and request a customized proposal.**

[View full post](https://blog.imperialcleaning.com/blog/what-to-include-in-a-cleaning-rfp-a-complete-guide-for-facilities-managers)

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